EDI

Use EDI to automate purchasing, acknowledgements, shipping notifications, and invoicing between your ERP and ScanSource.

Most partners use EDI for transactional document exchange, while APIs provide real-time pricing and product information — and many use both.

EDI is part of Partner Direct (Path B), alongside APIs and feeds. If a quoting platform already connects for you, start with Popular platforms (Path A). Not sure? Start here explains platform vs Partner Direct.

Good to know: ScanSource does not charge per-document or set-up fees for EDI transactions.

Why use EDI?

EDI lets trading partners exchange business documents directly with ScanSource — without email, portals, CSV files, or manual order entry.

Eliminate: email orders · manual order entry · CSV transfers · re-keying invoices

Enable: automated ordering · shipment visibility · electronic invoicing · faster processing

Strong fit when

Your ERP already exchanges EDI · process is highly automated · large document volumes · organization already supports AS2 · need standardized purchasing and invoicing.

Audience hubs

Customers: open Customer EDI for AS2 onboarding and specs. Suppliers: open Supplier EDI for trading-partner setup.

Supported transactions

Exchanging documents with ScanSource brings immediate processing and responses you can use to update your systems.

Typical document flow: 850 → 855 → 856 → 810.

850 — Purchase Order

Automatically submit orders from ERP or procurement systems.

850 spec
855 — Order Acknowledgement

Know when orders have been accepted.

855 spec
856 — Advance Shipment Notice

Receive shipment details before delivery.

856 spec
810 — Invoice

Synchronize billing information electronically.

810 spec

EDI vs APIs

Real-time pricing / product search

APIs: Yes · Web Hooks: No · EDI: No

Order submission

APIs: Yes · Web Hooks: No · EDI: Yes

Shipment / invoice notification

APIs: Polling · Web Hooks: Yes · EDI: Yes

Many partners use both

APIs for pricing and availability; EDI for orders, ASN, and invoices. Platforms often use organization credentials for live price/ATP while ERP still runs EDI.